Give interview feedback
Use this guide when you are assigned to give feedback on an interview. It applies to Interviewers, Hiring Managers and Client Admins.
Feedback records your assessment of one interview round, such as a technical interview. Each assigned interviewer submits their own notes and recommendation.
Find the right interview
Section titled “Find the right interview”Open the feedback request email from Cygnify and select Open feedback form. This sign-in link opens the assigned interview. If the link has expired, ask Cygnify to resend the request.
If you are already signed in, open Interview Feedback. Hiring Managers and Client Admins should select My Feedback to find their own assignments. Interviewer-only accounts open directly to the feedback inbox.
- Due shows interviews where you have feedback to submit and the feedback window is open. It can include upcoming interviews.
- All shows all your assigned interviews, including submitted feedback and closed windows.
Select the candidate and check the Job and interview round before writing. Check Feedback due for the requested submission date. The feedback window is the period when TIP accepts your feedback.
If the assignment is missing or incorrect, contact your Talent Partner, the Cygnify recruiter coordinating the Job.
Review the materials
Section titled “Review the materials”Check the interview date, time and any interviewer notes. Open CV for the candidate’s résumé and JD for the Job description, where available. If a meeting link is provided, select Join to open it.
Return to Feedback to record your assessment. If a document or meeting detail you need is missing, ask your Talent Partner.
Write and submit your feedback
Section titled “Write and submit your feedback”- Score the skills or qualities listed for this round where you can assess them. Scores run from 1 - Low to 5 - Exceptional. Leave No score for an area you could not assess. If no scoring areas appear, give your assessment in Notes.
- Choose a Recommendation from the options below.
- Add Notes with examples, strengths, concerns and any suggested follow-up. Notes and a recommendation are required to submit.
- Select Submit feedback. Check for the Feedback submitted confirmation and the submitted status in the inbox. Use All to find it again.
| Recommendation | What you are recommending |
|---|---|
| Proceed | Continue with this candidate. |
| Additional interview | Arrange another interview to assess the candidate further. |
| Hold | Keep the candidate under consideration while a question or decision is pending. |
| Do not proceed | End consideration of the candidate for this Job. |
The hiring team uses your recommendation alongside the other feedback to decide the next step.
Save a draft or update a submission
Section titled “Save a draft or update a submission”Select Save draft to return later, then check for Draft saved. The team is still waiting for your submission. Reopen the interview, finish your feedback and select Submit feedback when ready.
Before the round’s feedback is revealed, you can edit your submitted feedback where editing remains available. Open it from All, make your changes and select Update feedback. Check for Feedback updated.
If saving fails, keep the form open and try again. Confirm that TIP shows a successful save or submission before leaving.
Understand who can see feedback
Section titled “Understand who can see feedback”A Client Admin for your company or a Cygnify Admin can reveal feedback for an interview round. Reveal makes submitted notes, scores and recommendations visible to the hiring team members with access to that interview. Until reveal, other reviewers’ submitted assessments stay hidden from the team.
Once your submitted feedback is revealed, it is locked. If a correction is needed, contact your Talent Partner.
If the round has already been revealed and TIP still offers Submit feedback for your outstanding assessment, you can submit it. The team will be able to read it immediately.
If the feedback window has closed
Section titled “If the feedback window has closed”Open All and select the interview. If TIP shows Feedback window closed and you cannot submit, contact the lead Talent Partner shown on the page. If TIP offers late submission, complete the available form.